ICEBEHI 2023 as a Fully Virtual Conference

Due to growing concerns about COVID-19, ICEBEHI 2023 will cancel its physical conference this year, instead shifting to a fully virtual conference. We were very excited to hold ICEBEHI in Surabaya , East Java, Indonesia, and it is disappointing that we will not all be able to come together in person in October. This unfortunate event does give us the opportunity to innovate on how to host an effective remote conference. The organizing committees are now working to create a virtual conference that will be valuable and engaging for both presenters and attendees. 

Immediate guidance for authors, and questions about registration and participation are given below. We are actively discussing several options, with full details to be announced soon. 

Information for Authors of Accepted Papers

We will provide more detailed instructions soon, particularly on how to record your presentations. In the interim, please do begin preparing your talk and associated slides. 

Each video should use a set of slides, and should be timed carefully to not exceed the time allocation. The slides should be in widescreen format (16:9), and can be created in any presentation software that allows you to export to PDF (e.g., PowerPoint, Keynote, Prezi, Beamer, etc). 

Virtual Conference Dates

The conference will still take place between October 8 and October 9, as these are the dates people have allocated to attend the conference. We expect most participants will still commit their time during this window to participate in the conference and have discussions with fellow researchers around the world. 

Conference Registration Fee

The registration fee has been substantially reduced to (TBA) USD for students and (TBA) USD for non-students. For those who have already registered, we have automatically refunded the remainder of the registration fee, so that you will only pay the new reduced rate. Registration provides each participant with an access code to participate in sessions where they can ask questions of speakers, see questions and answers from other participants, take part in discussion groups, meet with sponsors, and join groups for networking. Registration furthermore supports the infrastructure needed to host and support the virtual conference. 

Registration Support 

There will be funding available for graduate students and post-doctoral fellows to get registration reimbursed, with similar conditions to the Travel Support Application. If you have already applied for and received a travel grant for ICEBEHI 2021, you will get free registration for ICEBEHI 2021. The Travel Application on the website will be updated soon, to accept applications for free registration. 

Workshops

We will send details for workshops through the workshop organisers soon, but it is expected that these will follow a similar virtual format to the main conference.

Other Questions

Please check the website at icebehi.poltekkesdepkes-sby.ac.id for regular updates.